Hi Ms. ______
I am giving a rough outline for your reference. However I would urge you to proof read your final draft for grammar and spellings before you issue the communication. You may use the Inter Office Communication format of your organization and ensure that the same is marked to all those expected to attend the meeting as also any other senior executives who need to be kept in the loop.
Subject: Meeting on ____ at_(Time)___ to deliberate on _________
You are requested to attend a meeting on __________ at ____(Venue) & Time_______ to deliberate on _____(subject)
The meeting will be chaired by ___________
The agenda for the meeting is as under
In case you are unable to attend the meeting you may intimate the same to Ms.Priya on Ext_____
__(Person calling or the meeting___